In order to link the systems together, we require web users to have:
- HR records within SAP Business One.
- User records within SAP Business One linked to an HR record.
They do not need to have licenses allocated to them inside either SAP Business One or Eralis Job.
Inside Eralis Service, the field Reference Uses is a list of all unallocated HR records inside SAP Business One with a linked user account.
The reason for the link is as follows:
- The link to the HR record is needed as the empid from the HR record is what we use to record timesheets. The employee records within the web reside in a different table to the HR records within SAP Business One, so we need the ability to associate the two.
- The link to an SAP Business One user is needed because the system allows people in the web to see all SAP Business One activities that have been assigned to them. However, activities can only be assigned to SAP Business One users, so we need a way to link the data together.
The important point to remember is that although you need to create the web users as SAP Business One users and as HR records, they do not need a license assigned in SAP Business One or Eralis Job. They only need a license to the relevant web application.