The fixed price invoicing routines provide the user the ability to alter or set the value of the invoice that is being raised. This alteration of the invoice value can be based on the quoted value of the Job or based on a user entered value. After the user clicks on the Process button to generate the invoice, the system will open the Fixed Price window which allows them to enter the invoice value.
Two alternate fixed price invoicing routines are available in the system. The difference between the two invoicing routines is the manner in which the system deals with the difference between the system calculated Invoiceable Total and the user entered invoice value.
Refer to the following articles for details on the invoicing routines:
Fixed Price Determination Window
When the user selects either the Invoice with Under / Over Recovery or the Invoice with Pro-rata routines, the system opens the Fixed Price Determination window, allowing the user to enter the value that they require for the invoice. The Fixed Price Determination window contains the following information:
| Field | Options | Details |
|---|---|---|
| Show Currency |
Local Currency Foreign Currency |
This option is used to determine which currency the entered invoice value is based on, and is only available if the Business Partner on the Master Job is set to either All Currencies or a currency other than the system currency. |
| Total Revenue Posted to Date |
|
A calculation of the total revenue that has been generated against the Job, either based on invoicing or contract revenue recognition. |
| Costs Incurred to Date | The total value of the costs that have been incurred on the Job. This value includes all costs, not just invoiced costs. | |
| Current Invoiceable Total | The total value of the lines that have been set to Ready to Process. | |
| Invoice Based on Quote | Provides an option to see all the quote related information associated to the Job. The quote information will vary depending on the lines that have been selected and marked as Ready to Process. If all the lines are from a single Subjob, the quote values displayed will be from that Subjob. If the lines are from multiple Subjobs, the quote values displayed will be for all Subjobs. | |
| Quote Total | Only displayed if the option Invoice Based on Quote is selected. | Displays the total quoted value of the entire Job. |
| Quoted Total Subjob: xxx | Only displayed if the option Invoice Based on Quote is selected and all lines are from the same Subjob. | Displays the total quoted value of the Subjob being invoiced. |
| Invoiced to Date |
The value and percentage of the Quoted Total that have previously been invoiced. This value can differ from the value displayed as the Total Revenue Posted to Date in situations where there is combined invoicing and contract revenue recognition on the same Job. |
|
| % Quote to Invoice |
Allows the user to enter either a percentage of the Quote Total they wish to invoice now, or, a total value. The percentage to invoice is a percentage of |
|
| Invoice Based on Contract |
This option is only available if the Job is a contract Job and displays the information relating to the Job contract. |
|
| Other |
This option displays an editable field allowing the user to manually enter a value for the invoice. |
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