The Job Line Processing tab on the Master Job is used to control the invoicing and revenue recognition based on work that has been performed on that Job. When opening the tab the user is presented with a list of all transactions that have been processed against the Job (excluding quote transactions). From there the user can decide how they wish to process those transactions further. The processing options available include:
- Using the transactions in an A/R invoice through either the direct time and materials invoicing or through the consolidated invoice functions.
- Using the transactions in a contract revenue recognition process.
- Using the transactions in a make-to-stock manufacturing process.
This tab can be disabled for individual users through settings in the Eralis Job user authorizations.
The Job Line Processing tab of the Master Job lists all the actual transactions that have been recorded against the any one of the Subjobs linked to the particular Master Job. Quote transactions will not be displayed on the Invoicing tab.
Field | Options | Description |
---|---|---|
Exclude Processed Line |
With the option checked, the system will limit the transactions displayed in the grid to those transactions that are still unprocessed. These are
With this option off, the system will display all the transactions linked to the Job. |
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Filter button |
Opens the filter window to allow users to filter the transactions that are displayed in the grid. |
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Clear Filter |
Removes any filter options that have been applied. |
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Invoice No. |
Primary Manual Any user configured options |
Displays a list of invoice document numbering series that the system will use when generating an invoice. |
Posting Date |
|
Posting date for the A/R invoice. |
Due Date |
Due date that will be posted through to the A/R invoice. If the due date field is left blank, the system will calculate the due date based on the customer terms. |
|
Auto Edit Notes |
Automatically opens the Notes window on each line when the line is edited to enter extended details about the line. |
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Consolidate By button |
Opens the Invoice Consolidation window to enable the invoice consolidation functions and allow the user to choose how they want to group the transactions. |
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Process drop-down |
Invoice Job Lines Invoice with Under / Over Recovery Invoice with Pro-rata Process Contract Lines Make to Stock |
Allows the user to choose the processing routine they want to use when generating an invoice. The Make to Stock and Process Contract Lines options are not invoicing routines. |
Process button |
|
Executes the invoice generation process. |
Print Preview Invoice button |
Allows the user to generate a pro-forma invoice document. |
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Set All button |
Updates all the job lines that are visible in the grid and sets the status of the line to the option in the Set All Status drop-down. |
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Undo Set All button |
Resets the lines to the status before the Set All process was run. This cannot be run if the Job form has been updated after the Set All process was run. |
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Set All Status |
Entered Ready to Process Delivered Written Off |
Allows the user to choose the status that they want to update the lines on the grid to. |
Total Price |
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This non-editable field displays the total value of the transactions associated to the Job. The calculation is based on the sum total of the quantity multiplied by the unit price after discount of the transactions. |
Total Cost |
This non-editable field displays the total cost of the transactions associated to the Job. The calculation is based on the sum total of the quantity multiplied by the unit cost after discount of the transactions. |
|
Total Hours |
This non-editable field displays the total number of staff hours recorded against the Job and is calculate by totaling the quantity of all transactions with a Line Type of S. |
|
Margin |
The total margin on the Job based on all the recorded transactions. This is calculated as: |
|
Markup |
The total markup on the Job based on all the recorded transactions. This is calculated as: |
|
Processed Price (External) |
The total value of all the transactions that have been invoiced to customers linked to the Job via SAP AR Invoice screen and not directly through the Job Line Processing tab. The calculation will take into account any invoices created in SAP Business One that have the Project Code linked to the Job in the header Project Code field. |
|
Processed Price |
The total value of all the transactions that have been invoiced to customers linked to the Job. The value is not necessarily based on the line of the Job, as the calculation will take into account any invoices created in SAP Business One that have the Project Code linked to the Job in the header Project Code field. |
|
Processed Cost |
The total cost assigned to invoiced work. This will be the total of all lines that have been processed against the Job with a status of Invoiced. |
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Processed Hours |
The total number of staff hours that have been invoiced to the customer. |
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Processed Margin |
The margin that has been incurred on the Job based on invoicing. This is calculated as: |
|
Processed Markup |
The markup that has been incurred on the Job based on the invoices generated. This is calculated as: (total invoiced price - total invoiced cost) / total invoiced cost |
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Ready to Process Total |
The value of transactions that have a status of Ready to Process. |
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Ready to Process Cost |
The cost of the transactions that are marked with a status of Ready to Process. |
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Show Documents button |
Open the Show Documents window that allows the user to see all previously generated documents, such as invoices and deliveries, and re-print the documents if required. |
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You can Also Button |
Access Job Contract Edit Job Attachments Edit Job Activities Edit Job Analysis Codes Edit Job Planning Details Manage Equipment (Rent only) Print Quotes Quote to Contract Stock Check |
Allows the user to access various Job specific screens directly from the Job. |
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