The job journal entry allows financial journal entries to be posted against jobs.
Note that if you are running a version earlier than 8.81.200, you will not have access to all the functions discussed below.
Journal entries can be used for a variety of purposes. Some examples include posting petty cash expenses to jobs, or allocating company overhead to jobs. The addition of a journal entry will create a new line on the job with a line type J. With any financial journal entry, there is always a debit and credit required to balance the transaction. The user only enters one side of the journal entry; the other side is linked to the WIP (work-in-progress) GL account by default. The Debit and Credit columns relate to the account that is specified by the user rather than to the WIP GL account.
When a journal entry is being entered, the transaction must have an Item Code associated with it. This is standard for all transactions within Eralis Job. The item codes used for the journal entry must be non-inventory item codes as they are simply used for the classification of the transactions. They also have an impact on the charge-out rate that is associated with the line. While the value that is entered for a debit or credit on the journal entry relates to the Cost value, the user does have the ability to enter a sell price which will default based upon the Item Code.