A key element in the setup and configuration of Eralis Job is the creation of the Eralis Job work-in-progress (WIP) warehouse in SAP Business One. This is a standard warehouse that needs to be created exclusively for the use of Eralis Job. Every SAP Business One system using Eralis Job as a part of the solution should have a minimum of two warehouses configured. One of these must be the designated Eralis Job work-in-progress warehouse. This warehouse should only be used for transactions related to Eralis Job. Controls have been built into most transactions to prevent invalid transactions being processed against this warehouse.
The warehouse that should be used as the work-in-progress warehouse is defined in the Eralis Job System Initialization screen. The work-in-progress warehouse designated for Eralis Job has two main uses.
- Transferring inventory items onto a job
- Processing A/P transactions related to a job
- Tracking inventory allocated to a job that has not been completed
- Maintaining a separate work-in-progress balance sheet account
- Creating cost entries for non-inventory items
- Maintaining actual cost transactions
When running standard SAP Business One reports such as the valuation report, audit reports, status reports, etc., it is recommended to exclude the work-in-progress designated warehouse. This warehouse is controlled by Eralis Job and as such, any reports on that warehouse should be done through Eralis Job.
When configuring this account, it is vital that the General Ledger accounts are setup correctly. An incorrect configuration of the General Ledger accounts can result in imbalances and mismatches on the work-in-progress value reported from Eralis Job and the work-in-progress value reported in the balance sheet. When configuring the warehouse, the following accounts must be set to the work-in-progress General Ledger accounts.
- The inventory control account
- The variance account
- The negative inventory adjustment account
- The sales return account
No other accounts should be set to the work-in-progress General Ledger account. Please note that Eralis Job does not use the standard SAP Business One work-in-progress accounts.