The Accounting tab on the Master Job provides the user with the ability to enter additional details about the Job, which can then be used in various reports and documents generated from the system. This tab can be disabled for individual users through settings in the Eralis Job User Authorizations.
|Job Description||This is a user-entered extended Job description that can be used to provide details about the work that is to be done on the Job. These details can be printed on Job
invoices and quotes if required.
|Internal Instructions||The internal instructions field allows the company to enter additional
information for the staff members who will be working on the Job, that does not necessarily need to be displayed or presented to the customer. These notes and details can be presented on Job Cards and other internal work tickets as required.
|Ship To||The ship to address on the Job represents the site address where the work is being done on the Job. The value initially defaults from the Business Partner selected on the Job, but custom entries can be directly entered into the system. The ship to address is used when processing drop shipment purchase orders within the stock check function. For the North American localization, this field is used to determine the tax code for the Job.|
|Bill To||The bill to address which initially defaults from the Business Partner assigned to the Job is used in the invoicing process to bring through address details for the invoice.|
|Tax Code||This field is only displayed if the system is configured using the North American tax system and indicates which tax code should be applied to the Job for A/R invoicing purposes. The value is initially set from the ship to
address on the Job (assuming that the tax code has been entered on the ship to address in the Business Partner record) but can be altered if required.
|Order No.||The customer order number.|
|Branch||The branch that the Job is assigned to. This field can be defaulted from the logged in user and is used in certain Job authorization and access restrictions.|
|Entered By||The entered by field represents the project manager assigned to the Job and can be used with certain Job authorization and access restrictions.|
|Default Sales Code||This is the default sales GL code that will be used when processing an A/R invoice from Eralis Job, if no sales GL code has been specified on the individual Job transactions. Please review the documentation relating to A/R invoicing in Eralis Job for further information about GL determination in Eralis Job. The sales code can be set to default based on the Job Type assigned to the Job, and the user will be given the option to change the account when changing the Job Type.|
|Default COS Code||This is the default cost of sales GL code that will be used when processing an A/R invoice from Eralis Job, if no cost of sales GL code has been specified on the individual Job transactions. Please review the documentation relating to A/R invoicing in Eralis Job for further information about the GL determination
within Eralis Job. The cost of sales code can be defaulted based on the Job Type assigned to the Job, and the user will be given the option to change the account when changing the Job Type.
|Under / Over Recovery||The under / over recovery account is used in conjunction with the fixed price A/R invoicing options to account for write ups or write offs that are incurred during invoice generation. The Under / Over Recovery Code can be set to default based on the Job Type assigned to the Job, and the user will be given the option to change the account when changing the Job Type.|
|Cost Center||This field indicates the cost center that the Job is assigned to, which will be used on all transactions generated that are linked to this Job. The cost center can be set to default based on the Job Type that is assigned to the Job, and
the user will be given the option to change the account when changing the Job Type.
The payment terms that will be used when generating A/R invoices from the Job. This field will default from the terms set up on the Business Partner record.
The sales person assigned to the Job. This value will default from the Business Partner assigned to the Job and be passed through to the A/R invoices generated from the Job.
The Properties grid provides a list of all the properties that have been set up in the system and allows the user to indicate which of the properties are applicable to a specific Job.